Payments reconciliation

Reconcile daily payments.
Stop using a separate spreadsheet.

Daturu compares each hotel’s submitted payment totals with the corresponding PMS activity. Matching totals need no further review. Site teams explain differences and Finance records how they were resolved.

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Anonymised Daturu reconciliation detail showing three payment variances, source evidence and an expanded Accounts treatment — Actual reconciliation detail interface · hotel name and note anonymised

Focus on the differences

Matching totals are complete. Differences stay open until they are resolved.

Daturu keeps the comparison, site explanation, Finance decision and supporting evidence with the business date, so Finance does not need a separate reconciliation spreadsheet.

Compare automatically

Daturu compares each site’s submitted payment totals with the corresponding PMS activity for the same business date.

Explain the difference

Site staff add an explanation and supporting evidence before submitting the day to Finance.

Record the resolution

Finance records whether the difference is timing, coding, a source error, an accepted difference or another agreed resolution.

Track it to completion

Any correction or follow-up remains assigned and visible until Finance closes it.

What is reconciled

Reconcile each payment type separately.

Card terminals, cash, BACS, vouchers and online card payments are shown separately. Finance can see which total differs without unpicking one combined figure.

Record how each difference was resolved.Mark it as timing, coding, a source correction, an accepted difference or another agreed resolution.

Card terminals

Compare the card terminal totals entered by the site with the corresponding PMS activity.

Cash and banking

Review physical cash, banking and BACS receipts as separate daily totals.

Vouchers and other payments

Keep gift vouchers and other non-cash payment types separate from card and cash totals.

Online card payments (PCI)

Compare online card payments processed by the property’s payment provider with the corresponding PMS activity.

Timing differences

Keep timing differences linked to the original day.

When a payment appears after the original business date, Daturu carries the difference forward and links the later clearing entry back to the day it came from. Finance can see when it opened, why it arose and when it cleared.

Keep the complete history.The original difference and the later clearing entry stay linked.

14AUG

Timing difference out£20.00Opened · Online card settlement

Open

Carried forward with owner and evidence

15AUG

Timing difference in£20.00Matched to prior day

Cleared

Group-wide status

See which properties have completed each business date.

The weekly tracker shows every expected date for every property. If a site has not submitted, the gap remains visible even when no journal activity has arrived.

Status at a glance across the full week
Open each date to see totals, notes and the resolution
View open timing differences carried forward separately
Return changed source data to Finance for review

Anonymised Daturu weekly payment tracker showing a full seven-day week for three hotels, with one hotel expanded to show variance categories — Actual weekly tracker interface · hotel and team member names anonymised

Complete review history

Keep every change and decision.

If source data changes or Finance revises a decision, Daturu keeps the earlier version and records what changed.

Resolve payment differences sooner

Find and investigate differences every day, not at month end.

See how Daturu compares payments, tracks timing differences and records Finance sign-off.

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Reconcile daily payments. Stop using a separate spreadsheet.